VA Ann Arbor Healthcare System Research Services

VA Innovation and Research Review System (VAIRRS)

VAIRRS Workflow for Submitting a Package
Packages are created in VAIRRS/IRBNet whenever you need to submit an amendment, continuting review, closure, personnel change, results of an audit, etc...

1. Log into gov.irbnet.org with your username/password or PIV card
2. Under “My Projects”, select the project title for the study for which you want to submit a new package.
3. On the left side of the screen, under “Project Administration”, Select “Create a New Package”. 
4. This will open the "Designer" tab with access to libraries and documents at the top of the page.
5. Select the appropriate VAAAHS library (R&D, IRB, SRS, IACUC, etc)
6. In the Documents drop-down menu, select the appropriate document.  There are existing forms for continuing reviews, amendments, PI transfers, personnel additions, etc.  Download the form, fill it out, and save it to your computer.
7. If you are preapring a Continuing Review for RDC, IRB, or SRS (SRS only applies if you do not have an active IRB), you will need to fill out a Financial Conflict of Interest (FCOI) form for each Principal Investigator and Co-Investigator.  This can be found in any of the VAAAHS libraries and is titled Initial FCOI_OGE_Form_450_Alternative_VA_032414 a
   • Fill out and sign the FCOI.
   • Email the form to VAAAHSCOICommittee@va.gov
   • After evaluation by the COI Committee, signed forms will either be uploaded to the reviewing committee or sent out for further review.
8. In the "Designer" tab, scroll down and select “Attach New Document”
9. Make sure to select the Document Type for each document added to the package
10. Link the most updated trainings and credentials that are necessary for the review type for each member of the study
    • If someone is being added to the study, make sure to add them by selecting “Share this Project” and following the prompts.  More information on sharing can be found here.
11. Have the PI sign the package using the “Sign this package” tab and following the prompts. Note that VAIRRS/IRBNet does not automatically prompt the PI to sign off, so if you are study team member preparing the package, please directly contact the PI to sign the package.
12. Select “Submit the package” and then select VAAAHS Research Administration. Anyone with full access to the study is able to submit the package.
13. In the Comments section, please indicate the package submission type and committee that it should be routed to (e.g. IRB Continuing Review or IACUC amendment).

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